It’s when you’re under pressure and working to a deadline that inevitably, you suddenly need to replace an empty toner or inkjet cartridge! As a result, even simply opening the printer to remove and reinstall one or more ink cartridges can be suddenly confusing.
Worse still, is when the machine refuses to print afterwards! It’s the reason why directly linking a cable between computer is seen as the way to get a machine working again after replacing the printer cartridges, even though the cause may lie elsewhere!
Each new generation of printers is apparently loaded with the latest version technology, designed to make office work loads easier! In fact, many of the latest models are produced without the need to install printer drivers or software to make printers work and increasingly, do not require cable connections and USBs to transfer files for printing.
The problem can often be the rapid turnover in technology leading to disorientation as having just become familiar with learning how one type of machine works, such as a printer, the model is superseded by a new technology version. WiFi printers have been around a while now, so a basic working familiarity can help in dealing with any glitches.
There could be difficulties to just adding the printer to a particular type of Wifi setup and equipment, making even ‘state-of-the-art’ technology of WiFi printing, say from a Smartphone, a challenge, to say the least! basic downloading of a mobile printing app or setting up an IMAP email account can lead to receiving a string of error and ‘not verified’ messages.
The ability to print from laptops, tablets or smartphones should simply be a matter of being within the range of a wireless network – the new type of WiFi printers do not have any preferred operating systems or file formats. In addition, data security is improved by this method of transferring of files rather than through USB data sticks, known to be often the source of transferring viruses from other computers.
However, it should be noted that, as well as the dangers of unprotected systems allowing hackers access, office printer hard drives can also be another potential threat to sensitive company or personal data. A single-operation printer would be unlikely to contain a hard drive, but it’s almost certain that the current generation of multi purpose machines, which are used as office main printers connected to several computers definitely posses a hard drive to provide an entire printing history.
This could be offer a potential unauthorized access threat, both while in current operation and subsequently, when the machine is due to be replaced. The printer hard drive must be removed before being discarded, as would occur when replacing a computer.